Search

Landlord Resource Center

You've accepted a Tenant. Now what?

Lease Finalization Checklist

Moving out of your home and finding a renter is a significant step, but there are several important tasks and responsibilities that follow to ensure a smooth transition and successful rental arrangement. Here’s a detailed guide on what to do next:

 

Finalize the Rental Agreement:

    • Draft a comprehensive lease agreement.
    • Cover terms such as rent amount, due date, security deposit, lease duration, maintenance responsibilities, and house rules.
    • Ensure both parties read and understand the lease before signing.
    • Check local laws and regulations regarding rental properties.
    • Consider having a lawyer review the lease agreement.
  •  

  • Conduct a Move-In Inspection:

    • Perform a pre-move-in walkthrough with the tenant.
    • Document the condition of the property with photos and written notes.
    • Use an inspection checklist to cover all aspects of the property (plumbing, electrical, appliances, cleanliness).
    • Have both parties sign the inspection report.
  •  

  • Set Up Rent Collection:

    • Decide on the method of rent collection (bank transfer, online payment services, checks).
    • Inform the tenant about the payment schedule and any late fees.
    • Consider using property management software to automate rent collection and track payments.
    •  
  •  

  • Address Maintenance and Repairs:

    • Establish a routine maintenance schedule (HVAC servicing, pest control).
    • Provide the tenant with contact information for emergency repairs.
    • Clearly outline maintenance responsibilities in the lease.
  •  

  • Create a Communication Plan:

    • Share your contact details and preferred communication method with the tenant.
    • Obtain the tenant’s contact information for emergencies.
    • Schedule regular check-ins to address any concerns and maintain a good relationship.
  •  

  • Update Your Insurance:

    • Switch from homeowner’s insurance to landlord insurance.
    • Encourage or require the tenant to obtain renter’s insurance.
  •  

  • Manage Finances:

    • Track income and expenses accurately for tax purposes.
    • Use accounting software designed for rental property management.
    • Understand the tax implications of rental income and allowable deductions.
    • Consult a tax professional for compliance and tax optimization.
  •  

  • Prepare for Potential Issues:

    • Familiarize yourself with local eviction laws and procedures.
    • Develop a plan for handling disputes or conflicts with the tenant.
  •  

  • Engage in Ongoing Property Management:

    • Schedule periodic property inspections.
    • Provide advance notice to the tenant for inspections.
    • Plan for future improvements or upgrades to maintain property value.
    •  

Successfully renting out your property involves careful planning and ongoing management. By following these steps, you can ensure a smooth transition for both you and your tenant, protect your investment, and create a positive rental experience. If you need more detailed guidance on any of these steps or have specific questions, feel free to ask!

Other Related Landlord Resources

We don’t just buy and sell homes. We build community by helping clients find their place in the world.

Timothy Powles and Adam Stanley work together on the Adam Timothy Group at Compass RA and manage AT Real Estate Group LLC, a rental and vacation property investment business. We are about building community. We believe a real estate transaction is an important and extremely significant event but relationships last a lifetime. Our clients, partners, and friends trust us to get to know their story and what is most important to them.  And we work tirelessly to retain that trust.

INFORMATION ABOUT BROKERAGE SERVICES
INFORMATION ABOUT BROKERAGE SERVICES

TEXAS REAL ESTATE COMMISSION CONSUMER PROTECTION NOTICE

RA COmpass logo with white lettering on a trsnaparent background